BOARD NOTES
REGULAR MEETING
ISD #12, OKLAHOMA COUNTY, OKLAHOMA
EDMOND BOARD OF EDUCATION
December 4, 2017

Following is a list of the business to be conducted by the Board of Education at the above- mentioned meeting:

ROUTINE ITEMS

1. Opening:
a. Called to Order by President Benson. All members were present.
b. Flag Presentation – Northern Hills ES
c. Moment of silence

2. Voted to approve Agenda

SUPERINTENDENT COMMENTS

3. Comments from Mr. Towne – community survey

RECOGNITION

4. Recognition
a. Blue Ribbon Schools – Centennial ES and Cheyenne MS
b. Perfect ACT Score – Joshua Zhu, Santa Fe HS; Ethan Lietch, North HS
c. OMPA Rebates

PUBLIC INFORMATION

5. Public Participation
a. Dawn Cash – Clegern attendance area
b. Denton Relland – school hours (was not present)
c. Public – Michelle Bird regarding week off for Thanksgiving

POSSIBLE CONSIDERATION AND VOTE ON THE FOLLOWING ACTION ITEMS:​

6. Voted to approve or not approve a Resolution authorizing the sale of a portion of the District’s General Obligation Bonds approved by the voters on February 14, 2017, and setting for the following items:
a. Fixing the amount of bonds to mature each year
b. Fixing the time and place the bonds are to be sold
c. Authorizing the Clerk to give notice of said sale as required by law
7. Voted to approve Financial Advisory Services contract with BOK Financial Securities, Inc. for 2017-18.

8. Voted to approve preliminary plans for Chisholm ES.

9. Voted to approve preliminary plans for the Tennis Center.

10. Voted to approve new MS/HS courses for 2018-2019.

11. Voted to approve revised instructional calendar for SY 2018-2019.

12. Voted to table approving instructional calendar for SY2019-2020.

POSSIBLE CONSIDERATION AND VOTE OF CONSENT AGENDA: All of the following items, which concern reports and items of routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and vote of items #13-#24.

13. Approved minutes of the November, 2017, regular/special meeting/s.

14. Approved Encumbrances #18002310-#18002579.

15. Approved Financial Reports for month ending October 31, 2017.

16. Approved purchase of Infinite Campus Online Registration Module a cost of $14,900.
17. Approved annual renewal of AirWatch Mobile Device Management Software at a cost of $39,587.50.
18. Approved purchase of Front Row Sound System for Frontier ES from Piriano at a cost of $42,588.00.

19. Approved purchase of 200 Chromebooks from Office Depot in the amount of $40,846.00 ($204.23 each) for middle schools.

20. Declared emergency and approve chiller line replacement at Summit MS

21. Approved summer school sites:
a. Ida Freeman – Title I, RSA and Enrichment
b. Washington Irving ES – ESY for Elementary
c. Santa Fe HS – Secondary Summer School and ESY

22. Approved contracts:
a. Author agreement – Sunset ES
b. University of Oklahoma
c. Discovery Education – Cimarron MS
d. Discovery Education – Clegern ES
e. Discovery Education – Ida Freeman ES
f. Discovery Education – Russell Dougherty ES
g. Discovery Education – Sunset
h. Discovery Education – Central MS
i. Discovery Education – Summit MS
j. All 4 Fun – Standard Contract
k. Herff Jones – Memorial HS
l. Sheraton Midwest City Hotel at the Reed Conf Ctr – Santa Fe HS Winter Formal
m. Oklahoma Dept of Wildlife – Outdoor Education Program – Sequoyah MS

23. Approved surplus property and authorize district to dispose of properly.

24. Items #16, #20 and #22 were removed from Consent Agenda for separate action.

CONSIDERATION OF EXECUTIVE SESSION TO VOTE ON SUPPORTING ACTION ITEMS:

25. Proposed executive session to (1) discuss employment, hiring, appointment, promotion and resignation/retirement/termination of individual salaried employees as set out on Schedules A and B; (2) purchase or appraisal of real property and (3) discuss confidential conversations with Board’s attorney concerning pending claims, investigations, or litigation where disclosure of information would violate confidentiality requirements of state or federal law, pursuant to Okla. Stat. tit. 25 § 307 (B)(1); (B) (3); (B)(4); (B)(7). (The Okla Open Mtg Act)
​​a. Voted to convene in executive session.
​​b. Voted to acknowledge the board’s return to open session.
c. Statement of executive session minutes by President Benson: In executive session we only discussed items listed on the agenda. Nothing else was discussed and no votes were taken.

26. Voted to approve proposed certified personnel actions listed on Schedule A to the agenda as amended.

27. Voted to approve proposed support personnel actions listed on Schedule B to the agenda.

28.​There was no New Business (This item is reserved to consider and vote on any business matters that were not known about NOR could be foreseen at the time the agenda was posted.)

29. Voted to adjourn. (Meeting adjourned at 9:11 p.m.)

The agenda was posted at the Edmond Public Schools Administrative Center, 1001 West Danforth, Edmond, Oklahoma on November 30, 2017, at 4:30 p.m. in accordance with the Open Meeting Law and notice of this rescheduled regular meeting was given to the Oklahoma County Clerk, in November, 2016.
​​​
​​Judy Pendergraft​​Board Clerk and Minute Clerk

Following is a list of the business to be conducted by the Board of Education at the above- mentioned meeting:

ROUTINE ITEMS

1. Opening:
a. Called to Order by President Benson. All members were present.
b. Flag Presentation – Northern Hills ES
c. Moment of silence

2. Voted to approve Agenda

SUPERINTENDENT COMMENTS

3. Comments from Mr. Towne – community survey

RECOGNITION

4. Recognition
a. Blue Ribbon Schools – Centennial ES and Cheyenne MS
b. Perfect ACT Score – Joshua Zhu, Santa Fe HS; Ethan Lietch, North HS
c. OMPA Rebates

PUBLIC INFORMATION

5. Public Participation
a. Dawn Cash – Clegern attendance area
b. Denton Relland – school hours (was not present)
c. Public – Michelle Bird regarding week off for Thanksgiving

POSSIBLE CONSIDERATION AND VOTE ON THE FOLLOWING ACTION ITEMS:​

6. Voted to approve or not approve a Resolution authorizing the sale of a portion of the District’s General Obligation Bonds approved by the voters on February 14, 2017, and setting for the following items:
a. Fixing the amount of bonds to mature each year
b. Fixing the time and place the bonds are to be sold
c. Authorizing the Clerk to give notice of said sale as required by law
7. Voted to approve Financial Advisory Services contract with BOK Financial Securities, Inc. for 2017-18.

8. Voted to approve preliminary plans for Chisholm ES.

9. Voted to approve preliminary plans for the Tennis Center.

10. Voted to approve new MS/HS courses for 2018-2019.

11. Voted to approve revised instructional calendar for SY 2018-2019.

12. Voted to table approving instructional calendar for SY2019-2020.

POSSIBLE CONSIDERATION AND VOTE OF CONSENT AGENDA: All of the following items, which concern reports and items of routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and vote of items #13-#24.

13. Approved minutes of the November, 2017, regular/special meeting/s.

14. Approved Encumbrances #18002310-#18002579.

15. Approved Financial Reports for month ending October 31, 2017.

16. Approved purchase of Infinite Campus Online Registration Module a cost of $14,900.
17. Approved annual renewal of AirWatch Mobile Device Management Software at a cost of $39,587.50.
18. Approved purchase of Front Row Sound System for Frontier ES from Piriano at a cost of $42,588.00.

19. Approved purchase of 200 Chromebooks from Office Depot in the amount of $40,846.00 ($204.23 each) for middle schools.

20. Declared emergency and approve chiller line replacement at Summit MS

21. Approved summer school sites:
a. Ida Freeman – Title I, RSA and Enrichment
b. Washington Irving ES – ESY for Elementary
c. Santa Fe HS – Secondary Summer School and ESY

22. Approved contracts:
a. Author agreement – Sunset ES
b. University of Oklahoma
c. Discovery Education – Cimarron MS
d. Discovery Education – Clegern ES
e. Discovery Education – Ida Freeman ES
f. Discovery Education – Russell Dougherty ES
g. Discovery Education – Sunset
h. Discovery Education – Central MS
i. Discovery Education – Summit MS
j. All 4 Fun – Standard Contract
k. Herff Jones – Memorial HS
l. Sheraton Midwest City Hotel at the Reed Conf Ctr – Santa Fe HS Winter Formal
m. Oklahoma Dept of Wildlife – Outdoor Education Program – Sequoyah MS

23. Approved surplus property and authorize district to dispose of properly.

24. Items #16, #20 and #22 were removed from Consent Agenda for separate action.

CONSIDERATION OF EXECUTIVE SESSION TO VOTE ON SUPPORTING ACTION ITEMS:

25. Proposed executive session to (1) discuss employment, hiring, appointment, promotion and resignation/retirement/termination of individual salaried employees as set out on Schedules A and B; (2) purchase or appraisal of real property and (3) discuss confidential conversations with Board’s attorney concerning pending claims, investigations, or litigation where disclosure of information would violate confidentiality requirements of state or federal law, pursuant to Okla. Stat. tit. 25 § 307 (B)(1); (B) (3); (B)(4); (B)(7). (The Okla Open Mtg Act)
​​a. Voted to convene in executive session.
​​b. Voted to acknowledge the board’s return to open session.
c. Statement of executive session minutes by President Benson: In executive session we only discussed items listed on the agenda. Nothing else was discussed and no votes were taken.

26. Voted to approve proposed certified personnel actions listed on Schedule A to the agenda as amended.

27. Voted to approve proposed support personnel actions listed on Schedule B to the agenda.

28.​There was no New Business (This item is reserved to consider and vote on any business matters that were not known about NOR could be foreseen at the time the agenda was posted.)

29. Voted to adjourn. (Meeting adjourned at 9:11 p.m.)

The agenda was posted at the Edmond Public Schools Administrative Center, 1001 West Danforth, Edmond, Oklahoma on November 30, 2017, at 4:30 p.m. in accordance with the Open Meeting Law and notice of this rescheduled regular meeting was given to the Oklahoma County Clerk, in November, 2016.
​​​
​​Judy Pendergraft​​Board Clerk and Minute Clerk